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Proving that even the most disciplined organizations can always be made more efficient, several departments within the U.S. Military Academy at West Point, NY, are utilizing RetrievalWare from Convera (www.convera.com), Vienna, VA, to improve access to information.

West Point's Office of the Dean and Office of the Staff Judge Advocate are using RetrievalWare to speed searching across multiple repositories. Four years ago, the Judge Advocate's office began scanning and converting its paper-based catalog of case information into electronic format. These Word documents and PDF files are then stored in one of several repositories depending on their sensitivity.

Using RetrievalWare, authorized personnel can perform a simultaneous search of nearly 300,000 images regardless of where they are stored. RetrievalWare's cross-repository and document-level security features conform with existing access rights to ensure that search results will contain only those items that each searcher is permitted to view.

The Office of the Dean is converting the academic transcripts for all cadets since 1943. By converting these transcripts into PDF images, the Office of the Registrar will be able to use RetrievalWare to find and verify information about cadets in a matter of seconds.

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